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Havering

Agenda/Speakers:

Meeting Documents

1 . Tributes in Memory of Councillor Chris Blanchard-Cooper and Honorary Alderman Tony Squires

The agenda will relfect those who passed in service with other notifications then being introduced by the Chairman.

2 . Apologies for Absence

Apologies for Absence

3 . Retiring Chairman's Announcements

To receive such announcements as the retiring Chairman may desire to lay before the Council.

4 . Appointment of Chairman of the Council

To appoint Councillor Mrs Amanda Worne as Chairman of the Council for the ensuing year. As Councillor Mrs Worne was appointed to the position of Vice-Chairman of the Council and Chairman Elect for 2020/21 by ballot at the Annual Council Meeting on 22 May 2019 (Minute 8 confirms), the vote will be a named vote in accordance with Virtual Meeting Procedure Rule 9.
Once appointed, the newly elected Chairman will read out the statutory declaration of acceptance of office.

5 . Vote of Thanks to Retiring Chairman

To propose a vote of thanks to Councillor Mrs Jeanette Warr for the services rendered by her as Chairman of the Council during the past year

6 . Appointment of Vice-Chairman of the Council and Chairman Elect

In accordance with Article 4.2(c), the Council will consider nominations put forward by each of the Political Groups for the position of Vice-Chairman of the Council for 2020/21 and Chairman Elect for 2021/22.
The vote will be a named vote in accordance with Virtual Meeting Procedure Rule 9.
The newly appointed Vice-Chairman of the Council for the ensuing year will read out the statutory declaration of acceptance of office.

7 . Minutes

View Minutes
To approve as a correct record the Minutes of the Special Meeting of the Council held on 19 February 2020, which are attached.

8 . Declarations of Interest

Members and Officers are invited to make any declarations of pecuniary, personal and/or prejudicial interests that they may have in relation to items on this agenda, and are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent.
Members and Officers should make their declaration by stating:
a) the item they have the interest in
b) whether it is a pecuniary, personal and/or prejudicial interest
c) the nature of the interest
d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time

9 . Chairman's Announcements

To receive such announcements as the Chairman may desire to lay before the Council.

10 . Appointment of the Leader and Deputy Leader of the Council

In accordance with Article 7, to appoint Councillor Dr James Walsh as the Leader of the Council and Councillor Francis Oppler as the Deputy Leader of the Council.

11 . Appointment of Cabinet Members

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In accordance with Article 7, to note the appointment of Cabinet Members as confirmed by the Leader of the Council in the attached report.
The Council is also asked to note that the Leader of the Council has created an eighth Cabinet Portfolio and reallocated executive functions from the Corporate Support Cabinet Portfolio to a new Commercial and Business Development Cabinet Portfolio as set out in the notification attached.

12 . Appointments to Committees

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To make appointments to the Scrutiny and Regulatory Committees, the Standards Committee and other Working Parties, Panels etc, including the confirmation of Chairman and Vice-Chairman of these Committees, Working Parties etc.
As appointments are still being confirmed by the Group Leaders, this report will be circulated separately.
Additional Documents:
Appendix 1 May 2020 Proportionality Results
Appendix 2 May 2020 Leaders Proportionality Results
Appendix 3 May 2020 AppointmenstoCommittees 180529

13 . Appointments to Outside Bodies

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To make appointments to Outside Bodies, as submitted by the Leader of the Council, as set out in the report to be circulated separately to the meeting.
Additional documents:
Representation on Outside Bodies 2020-21 as at 13 May 2020

14 . Appointment of Councillor Directors of any Council Owned Companies

There are no appointments to report.

15 . Appointment of Other Group Leaders

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To note the appointments of the other Group Leaders and Deputy Leaders, as set out in the attached report.

16 . Change to the Members' Allowances Scheme

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The Council is recommended to accept the report of the Independent Remuneration Panel into a review of the Special Responsibility Allowances payable to Cabinet Members from the introduction of an eighth Cabinet Portfolio.
This report will be circulated separately to the agenda.

17 . Changes to the Constitution - Virtual Meetings

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The Council is asked to note the decision taken by the Monitoring Officer, as attached.
Additional Documents:
PART 5 - Rules of Procedure (Meetings) - Section 5 - Virtual Meetings

18 . Extended Absence from Meetings - Councillor Mrs Faye Catterson

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The Council is asked to endorse the decision taken by the Chief Executive, as attached.

19 . Extended Absence from Meetings - Councillor Mrs Tracey Baker

View Report
The Council is asked to endorse the decision taken by the Chief Executive, as attached.

20 . Extended Absence from Meetings - Councillor Mrs June Caffyn

View Report
As this request was received after the Council had resumed its Calendar of Meetings, this report seeks approval to an extended period of period from meetings for Councillor Mrs June Caffyn.

Agenda/Speakers:

The agenda will relfect those who passed in service with other notifications then being introduced by the Chairman.

Apologies for Absence

To receive such announcements as the retiring Chairman may desire to lay before the Council.

Once appointed, the newly elected Chairman will read out the statutory declaration of acceptance of office.

To propose a vote of thanks to Councillor Mrs Jeanette Warr for the services rendered by her as Chairman of the Council during the past year

In accordance with Article 4.2(c), the Council will consider nominations put forward by each of the Political Groups for the position of Vice-Chairman of the Council for 2020/21 and Chairman Elect for 2021/22.

The vote will be a named vote in accordance with Virtual Meeting Procedure Rule 9.

The newly appointed Vice-Chairman of the Council for the ensuing year will read out the statutory declaration of acceptance of office.

To approve as a correct record the Minutes of the Special Meeting of the Council held on 19 February 2020, which are attached.

Members and Officers should make their declaration by stating:

a) the item they have the interest in

b) whether it is a pecuniary, personal and/or prejudicial interest

c) the nature of the interest

d) if it is a pecuniary or prejudicial interest, whether they will be exercising their right to speak under Question Time

To receive such announcements as the Chairman may desire to lay before the Council.

In accordance with Article 7, to appoint Councillor Dr James Walsh as the Leader of the Council and Councillor Francis Oppler as the Deputy Leader of the Council.

In accordance with Article 7, to note the appointment of Cabinet Members as confirmed by the Leader of the Council in the attached report.

The Council is also asked to note that the Leader of the Council has created an eighth Cabinet Portfolio and reallocated executive functions from the Corporate Support Cabinet Portfolio to a new Commercial and Business Development Cabinet Portfolio as set out in the notification attached.

To make appointments to the Scrutiny and Regulatory Committees, the Standards Committee and other Working Parties, Panels etc, including the confirmation of Chairman and Vice-Chairman of these Committees, Working Parties etc.

As appointments are still being confirmed by the Group Leaders, this report will be circulated separately.

Additional Documents:

To make appointments to Outside Bodies, as submitted by the Leader of the Council, as set out in the report to be circulated separately to the meeting.

Additional documents:

There are no appointments to report.

To note the appointments of the other Group Leaders and Deputy Leaders, as set out in the attached report.

The Council is recommended to accept the report of the Independent Remuneration Panel into a review of the Special Responsibility Allowances payable to Cabinet Members from the introduction of an eighth Cabinet Portfolio.

This report will be circulated separately to the agenda.

The Council is asked to note the decision taken by the Monitoring Officer, as attached.

Additional Documents:

The Council is asked to endorse the decision taken by the Chief Executive, as attached.

The Council is asked to endorse the decision taken by the Chief Executive, as attached.

As this request was received after the Council had resumed its Calendar of Meetings, this report seeks approval to an extended period of period from meetings for Councillor Mrs June Caffyn.